Image Gallery

Invenio, software developed by CERN, is used for LEPP's Image Gallery (and all electronic documents). For general instructions on using Invenio at LEPP, please see DocumentDatabase. Invenio fully supports the following image types (file extensions): 'pdf', 'gif', 'jpg', 'jpeg', 'ps', 'png', or 'bmp'. All publicly available pictures can be viewed from https://edms.classe.cornell.edu/collection/Public%20Pictures . If you are a member of the LEPP community, all available public and restricted images can be found in https://edms.classe.cornell.edu/collection/Pictures .

Internal Images

Members of the LEPP community can view all images (both public and restricted) as follows.

1. browse to https://edms.classe.cornell.edu
2. click on Pictures (under "Multimedia & Arts")
3. click on Search to view all images. Or, click on the desired collection to view a subset of the available images.

Public Image Gallery - https://edms.classe.cornell.edu/collection/Public%20Pictures

Images that have been made publicly available can be seen using the above link. This can be found by browsing to https://edms.classe.cornell.edu, clicking on Pictures (under Multimedia & Arts), and then clicking on Public Pictures.

Adding or Modifying images

Note that it will take up to one hour for any submissions to be available from the web interface.

Submitting New Records

All image records are initially restricted and must by made public by the LEPP Photo Administrators. New records can be submitted as follows.

1. Follow the general procedure for Submitting New Records, keeping in mind the following.
   • Picture Title: should be a descriptive (but not necessarily unique) title for your image.
   • If possible, fill in the appropriate Photographer and Picture Date
   • Keywords should be chosen to enable others to easily search for your new image

Submit New and Delete Existing Files

In some cases, it is appropriate for multiple images to be associated with a single record. For example, this can be useful when multiple images are from the same event and have the same title, photographer, and date. Use the general Submit New and Delete Existing Files procedure to add extra images to an existing record, to update an image with a revised copy, or to delete an image from a record.

Modify Records

Use the general Modify Records procedure to update the fields associated with a record.

Deleting a Record

In order to delete a record, please submit a ServiceRequest to the Computer Group.

Image Restrictions

All image records are initially restricted and must by made public by the LEPP Photo Administrators. The LEPP Photo Administrators can use the following procedure to make an image publicly available from https://edms.classe.cornell.edu/collection/Public%20Pictures.

1. browse to https://edms.classe.cornell.edu
2. click on Submit (https://edms.classe.cornell.edu/submit)
3. click on Picture Submission.
4. select the desired category, and click on Maintain Public Records
5. Fill in the desired Picture Reference Number and click on Continue.
6. Select Public or Private, make any other necessary modifications, and click on End

Alternatively, when viewing the detailed record of any image (see Browsing to and Searching for Records):

1. click on Modify restrictions
2. click on Continue (the correct Picture Reference Number should already be filled in)
3. Select Public or Private, make any other necessary modifications, and click on End

Personnel Pictures

EDMS is being tested as a centrally maintainable repository of personnel images. Documentation on adding images to this system can be seen at PersonnelPictures. For example, here is the single link that could be used to view every image sorted by the last name:

• https://edms.classe.cornell.edu/search?cc=Personnel&sf=title&so=a&rg=1000&of=hb

Or, a link with people sorted into areas:

• https://edms.classe.cornell.edu/collection/Personnel